***The salary range for this position is $20.00 - $35.85 per hour.***
Our Customer has been committed to improving lives since the company was founded in 1896. Today, they create innovative medicines and diagnostic tests that help millions of patients globally. They are the world's number 1 in biotech with 17 biopharmaceuticals on the market. Over half of the compounds in their product pipeline are biopharmaceuticals, enabling them to deliver better-targeted therapies.
We are seeking an Administrative Associate on a contract basis to help support our customer's business needs. The candidate in this role provides high-level administrative support to Directors, Scientists, and Managers within the company's research organization. This role also provides general support for laboratory staff members and assist the Principal Administrative Business Partner for research pathology to enable our business partners to operate efficiently and ensure the smooth daily operations of the department
What You’ll Do:Calendar:
Complex scheduling and calendar management for Directors, Scientists, and Managers
Understanding of priorities when managing calendars
Candidates/Visitors/Consultants:
Use appropriate internal systems
Coordinate and arrange for invited guest scientific speakers/consultants and candidates, both domestically and internationally, including all schedules, travel arrangements, expense report processing, and honorariums as appropriate
Onboarding/Offboarding:
Assist managers to provide smooth onboarding and offboarding of staff
Meeting Planning and Off-site:
Help coordinate and schedule departmental on-site/off-site, team meetings, and other larger-scale meetings or events
Attendance at events to assist might be required
Research Admin Team:
Attend Research Admin team meetings and training
Adopt new administrative systems and processes
Catering:
Order catering when necessary, following the company's catering guidelines
Must Haves:
Minimum 4 years of administrative experience in a management/executive environment
Pharmaceutical industry/Research environment experience is a plus
Proficiency with Mac/PC computer systems in a cross-platform environment
Advanced knowledge of Google Suite and shared team drives, willingness to learn and adopt new technologies relevant to the role
Strong writing and oral communication skills, excellent interpersonal skills, and the ability to work with a wide range of people are required
Work effectively as a team player with a diverse group of people including senior staff and administrative colleagues
Ability to prioritize, problem-solve, and work independently under general supervision,
Practice strong organizational skills, and exercise judgment and discretion regarding sensitive/confidential and proprietary information
Ability to handle interpersonal interactions at all levels and manage highly sensitive interpersonal information/situation
Education:
Bachelor’s Degree and/or equivalent experience or training preferred
Hours & Location:
M-F, 40 hours/week. This role will be onsite at our Customer’s South San Francisco, CA location. There is no remote capability for this role.
Please note : In order to create a safe, productive work environment, our client is requiring all contractors to be fully vaccinated (regardless of work location) according to the CDC guidelines (please inform your employer if you need a medical or religious exemption). Prior to onboarding, contractors will be required to attest that they are fully vaccinated.
Perks are available through our 3rd Party Employer of Record (Available upon completion of the waiting period for eligible engagements)
Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program